Scheduling anemailis a great way to stay on top of important workplace communication, without having to wait to hit send until dawn. This feature is available for just about every major email platform, and today we’re going to cover Outlook’s take on this simple but effective capability.
Difficulty
What You Need
Microsoft Outlook application
Microsoft Outlook account
Whether you’re using Windows and macOS desktop apps, or you’re accessing Outlook through your web browser, our guide covers each method in detail. We’ve also provided answers to some frequently asked questions, so stick around to read those at the end!
Schedule an Outlook email on Windows
If you want to delay your Outlook email from a Windows PC, just follow these simple steps:
Step 1:Open Outlook on Windows and clickNew emailor reply to an existing message.
Step 2:Compose your email, add the recipient, and enter the subject line as normal.
Step 3:Go to theOptionstab in the message window and selectDelay deliveryin the ribbon.
Step 4:In thePropertiesbox that opens, go down to theDelivery optionssection. Check the box forDo not deliver beforeand choose the date and time to send the email.
Step 5:ClickCloseto exit Properties.
Step 6:You’ll return to the email window. ClickSendto send the message later.
Step 7:To view, edit, or cancel a scheduled email, go to yourOutboxfolder.
Schedule an Outlook email on Mac
Have agreat MacBookbut unsure how to work your way around Outlook on it? Follow these steps to delay your email:
Step 1:Open Outlook on Mac and clickNew emailorNew messagedepending on your version. Alternatively, you can reply to an existing message.
Step 2:Compose your email, add the recipient, and enter the subject line as you normally would.
Step 3:When you’re ready to schedule the email, click the arrow to the right of theSendbutton at the top and chooseSend later.
Step 4:Select the date and time and clickSend.
Step 5:To view or cancel an email you’ve scheduled, head to yourDraftsfolder.
Schedule an Outlook email on the web
You can even delay an Outlook message from the browser version of the app, if you follow these steps:
Step 1:VisitOutlook on the web, sign in, and clickNew messageon the top-left or reply to an existing email.
Step 3:To schedule the email, click the arrow to the right of theSendbutton at the bottom and chooseSend later.
Step 4:Select one of the suggested date and times or pickCustom timeto enter your own.
Step 5:ClickSend.
Step 6:To view a scheduled email, edit it, or cancel the sending of it, open yourDraftsfolder.
Can I change the status of a scheduled email?
What if you decide that an email you’ve set for a scheduled time needs to be sent urgently instead? Fortunately, Outlook allows you to change that scheduled status.
First, head to your Outlook’sDraftfolder. This is where all of your scheduled emails are stored. Find the message you’re looking for, click it, then clickEdit(the pencil icon). ClickSend Now, and Outlook will do just that.
Can I set up read receipts in Outlook?
Microsoft Outlook can send you read receipts when the person or team you’re sending an email to receives your correspondence. Do note that recipients have the ability to decline sending read receipts. Read receipts may also not be compatible with certain email platforms.
To set up Outlook read receipts, click theOptions(orMore Options) tab in an email you’re composing. Then just check theRequest a Delivery ReceiptorRequest a Read Receiptbox.
For similar features, learn how toschedule a Skype call through Outlook. Or, for ways tomanage your inbox, take a look at how tostop spam emails. Finally, don’t forget that — should you make a mistake — there are ways torecall an email in Outlookand try again.
